We can’t overstate this enough, for events of all size and scope, you must allow adequate time for planning. Proper planning will minimize the chances for surprises and challenges that may arise as your event approaches. Creating a timeline/project plan will help you stay on track with the major tasks that need to be completed for the event to run successfully.
As it relates to the entire event, we found that the project plan and other checklists were the most important factor for entire team coordination and buy-in. This item needs to be nearly complete and brought to your first all-team meeting, so everyone involved can see what is expected during the duration of the entire project. All critical meeting dates, deadlines, project assignments, posting times, etc. will be dictated by this plan.